Our aim is to assist our members in attaining the benchmark of quality for recruiters that truly specialise in Cyber Security and its verticals. CERIS must process personal data (and in some instances sensitive personal data) so that it can provide these services – in doing so, CERIS acts as a data controller.
You may give your personal details to CERIS directly, such as giving it to a member of CERIS staff, on an application or registration form or via our website, or we may collect them from another source such as your employer if they are a CERIS member, the public domain, anyone who may make complaints or any third party referrals or requests.
CERIS must have a legal basis for processing your personal data and sensitive personal data. For the purposes of providing you with CERIS related services and we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.
a. Purpose of processing and legal basis
CERIS will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you CERIS’s services.
This includes, for example, contacting you about memberships-related activities, services, and events, promoting CERIS and its services, updating our databases, arranging payments to and from you and developing and managing our services and relationship with you and our members, stakeholders, business partners, media outlets and other relevant bodies and parties.
If you have opted-in we may also send you marketing information and news via email/text. You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us. In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us.
We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards. We must have a legal basis to process your personal data.
The legal bases we rely upon to offer our work-finding services to you are:
Your Consent Where we have a legitimate interest
To comply with a legal obligation that we have
To fulfil a contractual obligation that we have with you
b. Legitimate interest
This is where CERIS has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.
Where CERIS has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
Managing our database and keeping work-seeker records up to date;
Providing CERIS membership-related services to you on behalf of your organisation or your employer;
Contacting you to seek your consent where we need it;
Giving you information about similar products or services that you have used from us recently.
c. Statutory/contractual requirement
CERIS has certain legal and contractual requirements to collect personal data. Our business partners may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to provide you with the benefits of CERIS membership and its surrounding services.
d. Recipient/s or categories of recipient/s of data
CERIS may process your personal data and/or sensitive personal data with the following recipients:
Where we investigate a complaint, the Confederation of British Industry (CBI) or the Trade Union Congress (TUC) and government departments, such as Department for Business, Energy and Industrial Strategy (BEIS) and Her Majesty’s Revenue and Customs (HMRC);
Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to;
Other CERIS members;
Various CERIS stakeholders and media outlets.
2. Information to be provided when data collected not from the data subject
Categories of data: CERIS has collected the following personal data on you:
Name, address, mobile no., email;
Companies House information;
Sensitive personal data:
Health information including whether you have a disability for the purposes of asking if reasonable adjustments are required;
Trade union membership.
Source of the personal data: CERIS may have sourced your personal data/sensitive personal data:
From CERIS members in the course of their membership;
Information in the public domain, in particular, media contacts and recruitment businesses;
From CERIS stakeholders;
Cookies listed in section 7
3. Overseas Transfers
CERIS will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland, and Liechtenstein.
4. Data Retention
CERIS will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
We must keep certain payroll records for as long as is legally required by HMRC and associated and tax legislation.
Where CERIS has obtained your consent to process your personal data and sensitive personal data. Upon expiry of that period, CERIS will seek further consent from you.
Where consent is not granted CERIS will cease to process your personal data and sensitive personal data.
5. Your Rights
Please be aware that you have the following data protection rights:
The right to be informed about the personal data CERIS processes on you;
The right of access to the personal data CERIS processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict the processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling;